rethink speed

How Instant is Rethinking Workspace for this global ‘big four’ firm, enabling it to occupy project space rapidly to drive business growth.


This multinational professional services firm was analysing its property strategy to identify how it could procure and manage project space more effectively.


To develop a more co-ordinated and proactive approach to acquiring new space at speed.

  • Needed the support of an expert partner to improve workspace strategy
  • Sought to benchmark all available market options and secure the best available rates in every location
  • Project-driven business, resulting in tight timescales in which to procure and occupy space
  • Flexibility required in order to upscale space as projects develop
  • The need to attract and retain top quality staff demanded high quality workspace

Instant has worked closely with the firm’s internal teams to advise on and support its flexible workspace strategy, resulting in:

  • Proactive and strategic management of lease events and acquisitions to increase speed to market, drive savings, inject flexibility and reduce risk
  • Whole market coverage, benchmarking options to secure the highest quality flexible space at the best available rates
  • Negotiating flexibility into leases to enable expansions or lease extensions at short notice
  • Rapid procurement of a number of locations across the UK and Ireland, with spaces ranging from 20 to 400 desks
  • Increase speed to market: Instant has helped the business move into space in as little as two weeks
  • Leverage actionable insight: Instant gives the firm access to the whole flexible office market, leveraging expertise and local operator relationships to secure the best deal on its behalf every time
  • Inject agility into enterprise: From negotiating flexible terms to right of first refusal on buildings, Instant has enabled this client to gain the flexibility needed for projects
  • Enable growth and change: The company’s dedicated Instant account manager continues working closely with internal teams to help them evolve their flexible workspace strategy and grow the business


see also...
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Rethink Efficiency
How Instant is Rethinking Workspace for Capita, enabling it to consolidate its workspace into a more bespoke and efficient solution to deliver more business.